HELLO PROPERTY OWNERS

OWNER RESOURCES

Owner Portal

If you own a rental or investment property in Virginia, you want assurance that it is protected and maintained.

We serve Central VA, Northern Neck, New River Valley, Northern VA, Arlington, Manassas, Manassas Park, Fairfax, Falls Church, Prince William County, Loudon County, Martinsville & Hampton Roads.

You want it professionally managed and have constant access to check on your ROI. At Signature Properties, managing properties is all we do. We are focused on finding quality tenants quickly, minimizing vacancies. We make sure leases are compliant with current regulations and properties are efficiently maintained. We take the hassles out of being a landlord, using our innovative and focused services to improve ROI.

We understand the critical process of filling vacancies with qualified tenants who are most likely going to take care of the properties they rent. We build tenant relations to help increase our long-term rentals. We follow through on the terms of leases, and if we miss the mark, we handle evictions professionally and promptly.

Owners are provided online access to a secure portal detailing property related income and expenses. Net income can be quickly electronically transferred improving cash flow. Most importantly we manage properties with integrity and trust. Whether you have an investment property in Central VA, Northern Neck, New River Valley, Northern VA, Arlington, Manassas, Manassas Park, Fairfax, Falls Church, Prince William County, Loudon County, Martinsville & Hampton Roads, we can assist you. Learn more about attentive services by contacting us today.

If you cannot access any of the above information please contact us for further assistance.

FAQ’s & VIDEOS

Play Video about What are all the fees?

What are all the fees?

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How much will you get for my rental?

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Where do you advertise?

What are all the fees?

How much will you get for my rental?

Where do you advertise?

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How do you qualify the tenant?

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When will I receive my owner capital funds?

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What happens if a repair is needed in my home?

How do you qualify the tenant?

When will I receive my owner capital funds?

What happens if a repair is needed in my home?

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What happens if a tenant does not pay on time?

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What is required to get started?

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Four different property management options to choose from

What happens if a tenant does not pay on time?

What is required to get started?

Four different property management options to choose from

owner Frequently asked questions

While the reasons our clients choose professional management vary, here are some of the key reasons many people elect professional management over self-management:

  • We handle maintenance and emergency repairs, allowing you to sleep at night.
  • We enforce collection of rents and serve the proper notices upon failure to pay.
  • We understand and apply the correct federal, state, and local laws, keeping you and your investment out of trouble.
    We know the local market, have an extensive network of contacts, and have advertising resources available to us at discounted rates. This allows us to effectively market your vacant home to prospective residents to get it filled.
  • After you add up the increased rent we can often command, the discounts you’ll receive on advertising, and the company rate we get on repairs, you’ll often make more money than if you managed the property yourself!

We comply fully with the Fair Housing Act. This means that you cannot choose to disallow anyone that is a member of a protected class under the act. You can choose to disallow pets and not permit smoking in your home, but you cannot deny a service animal. If you have additional questions on the specifics of the Fair Housing Act please contact us.

Generally, Signature Properties can have your property leased within 30-60 days of being on the market. However, some homes will lease quicker and some homes will take a little longer to find a qualified tenant. We will begin to market your home the moment it is rent ready! The best time to have your home on the market is before the first of the month as tenants are usually looking to make a move at the end of the month. Which means that if your house is priced right, in good showing condition and available to occupy by the 1st then there should be no reason to miss a month of rent. We will guide you to price your home correctly the first time so we don’t have to reduce it after it is on the market. This way you can receive a full month’s rent instead of a prorated amount after a price reduction. At the time you turn over your property to us to handle, we will inform you of current market conditions, which will give everyone a better idea of market time.

No. We are specialists in the management of residential and commercial properties. Our portfolio contains many single family, duplex, tri and 4-plex, multi-family properties. We also offer management services for commercial office properties.

We can place the security deposit in our trust fund account. We work for you and you set the parameters not defined by State and Federal law.

At move out, we complete a thorough inspection, document the condition of the property and prepare a security deposit claim if necessary. Any damage expenses beyond normal wear are deducted from the security deposit along with any other money owed by the tenant. The balance is returned to the tenant within 30-45 days of lease termination.

Yes. Many owners have the time and ability to manage the day-to-day operation of their rental property but lack the resources to attract and screen qualified tenants. We will assess and market the property, screen the tenant, sign the lease, document the move in, and the first month’s rent, and then return the property to you for daily management. Speak to one or our property managers for details on fees.

Yes, we will provide you with a monthly report of rent and other income received, as well as maintenance, repairs, and other expenses incurred. This will be provided once a month. Most owners choose to have electronic funds deposited into their account. In this case, you would not receive a paper statement. The statement will be emailed to you. If you have questions regarding your statement, please do not hesitate to contact us.

Direct deposits are usually done to your account by the 15th-20th of each month. If your rent has not been collected, you will be notified by the 6th of the month.

Some owners ask us: “Why is it taking so long?”

Answer: The rent payment is due on the 1st of each month. Most of the tenants pay the rent payment on the 3rd or the 5th of each month. It takes about 5-7 banking business days for the bank to clear the deposited funds. Unfortunately, we cannot pay out funds that have not been cleared by the bank. In addition, we receive invoices monthly for all of our properties. It takes several days for our accounting department to pay all invoices, scan all invoices, upload them into the system, pay the owners and prepare owner statements.

You will need to have Landlord/ Dwelling policy naming Signature Properties additional insured, additional interest or have a provision that covers the property manager. For more information or a quote you may contact Atkinson Insurance Agency 804-789-0795 or visit https://www.atkinsoninsuranceagency.com/

Presidential Mortgage, our affiliate company, is a full-service mortgage brokerage and can help you with financing or refinancing your property in Virginia. For more information, you may contact Southern Trust Mortgage –  Mark Atkinson MAtkinson@SouthernTrust.com

Yes! We are familiar with all Housing Authority programs. We can find you tenants with Section 8 vouchers.

Yes. We manage properties only in the Commonwealth of Virginia at the present time.

Absolutely. We will inform the current tenant of the change in management and provide them with all information needed for paying rents, contacting us for maintenance issues/repairs, etc.

We will not sign the new lease agreement with the tenant because all lease agreements are between the property owners and tenants.

You, as the owner, can determine this, however in most cases the Tenants become responsible for the payment of their utilities

Tenants can deliver cashier checks or money orders to our office, or office drop box, pay their rent online via our website, or setup automatic withdrawals from their bank accounts. We offer a secure payment portal where tenants can choose a one-time withdrawal from their bank account, setup recurring withdrawals from their checking or savings account, or credit card information for payment.

The owner is responsible for eviction costs. If necessary and with your approval, we will proceed with an eviction process. This process is considered a management duty, so you will not be charged for Signature Properties time. Approximate eviction costs can be $500-$1,000 and the fee is paid directly to the eviction attorney. We work with attorneys specializing in real estate and property management law. We refer any cases to them to ensure they are handled as efficiently and expediently as possible.

No. Tenants are not given access to owner personal contact information and we ask that you do not contact the Tenants, except through Signature Properties.

No, absolutely not. All prospective tenants are accompanied to the property by the Property Manager.

Signature Properties currently manages property for owners and military personnel living around the world. Signature Properties has many systems in place to help absentee owners get the information that they require.

Signature Properties requires its owners to name Signature Properties additional insured, additional interest or have language in the policy covering the property manager due to the great cost of litigation. Signature Properties is able to provide its service at competitive rates due in part to the owner’s Dwelling policy along with our E&O Policy being obligated to pick up coverage for all issues related to the property.

Yes! You can check our license here: Va. License #: 0226-022780

You can check our Broker of Record license here: Va. License #: 0225233272

Our Corporate offices are located at: 5311 Lakeside Avenue Richmond VA 23228

YES, we will allow you the option of choosing our “à la carte services” that we will perform for you. You pay for only the services that you choose. There are 3 different level of services that we offer:

  1. Tenant Procurement Only
  2. Tenant Background/Credit Check
  3. Tenant Lease and Addenda preparation

Please contact us for the details of how these programs can assist you

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